Conglomerate Essay

Materials manager at Captiva Conglomerate, A1 Carpenter, is holding a meeting with his Inventory and Spares manager, Sam, his Supply manager, Aaron, wrong-doing president of Operations, Jason, vice president of Finance, Monica, and managing director of cultivation Technology, Jana, to discuss the fix with SOS for an ancestry solicitude and spare parts forethought musical arrangement. Sam, from Inventory and Spares, believes the spare parts system is not useable for him and his personnel, plus the voice communication of the system is four months behind catalogue.The information technology department believes the system plant life great from the perspective of Jim. The inventory management system is 10 months behind schedule and repercussions towards the supplier are minimal imputable to a lenient and poorly scripted perplex, which stated verbiage such as best efforts and whenever possible. The contract with SOS has used the integrality of the $1 M eitherotted, even though the supplier has accepted 17 unpriced permute orders. Jason, from Operations, specifies that the spick-and-span system ould provide him best(p) support, uptime, and cut inventory while providing advance support. The question about who wrote the specification for the contracts is brought up and it is pointed out by Aaron, from Supply, that they were drafted by the supplier and initialed by Jana, from Information Technology hind end Captiva Conglomerate produce better compose and produced specifications, lick the problem of poorly scripted contracts, by implementing cross functional teams combine by the pertinent members of all areas of the organic law involved in the respective procurance? Best Solution Establish a multi-functional team to include the purchasing manager, finance, a legal representative, IT, operations, and inventory & spares to come up with a plan and strategy to definitize and pinch up the SOS contract requirements.After this is ccomplished, re-en gage with SOS to make water the revolutionary clear path for go forward through with(predicate) a innovative agreement in order to come across the deliverables needed by Captiva. Immediately following, a standard operating procedure would be pretendd to establish guidance on set together multifunctional teams for any major acquisition. Advantages clarification up the requirement documents pass on succor Captive achieve the desired results it was look for through the contract with SOS. This court allow also help establish a firm and final price for the deliverables needed. Involving all epartments in the acquisition process help in establishing realistic lead times, ameliorate specification writing, and proper financial planning. Creating a standard operating procedure result avoid the mistakes of the SOS contract in the future. Multifunctional teams create an environment of efficiency and effectiveness for solving grownup problems or tackling complex large requi rements. Disadvantages supererogatory time, resources, and cost will be incurred to clear the mess Captiva currently has. The contract with SOS will require supererogatory musical accompaniment in order to eceive the final deliverables. Additional coordination with other departments will require excess effort. There is always risk in trying to enter a new agreement with SOS and resistance could be encountered without a guaranteed result. Alternate Solution Establish a new training on the approach towards new acquisitions and who should be involved in the process. Centralize the procurement process in Captiva, as it seems that the acquisition of the system through SOS was done solely by the Information Technology department and the president.Provide additional funding to the SOS contract in an campaign to finalize it. Advantages New conditions will improve the writing of specifications and statements of work. The centralization of purchasing will produce specialization and bet ter responsibility of procurements. The current goal is still to learn both deliverables from SOS, while maintaining a safe(p) working relationship. Disadvantages Cost of completing the contract will continue to increase as no set path to location it has been established. Time and cost of establishing a new training program